What types of letters should I write during my job/internship search?
There are several types of letters that you will use in your job "campaign." The most well-known of these is the cover letter(2.9.5) but there are also thank you letters, letters of acknowledgment, letters of acceptance or refusal and letters seeking information.
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Letter
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When would I use it?
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Tips
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Thank You(PDF)
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After a job interview
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Mail/hand deliver within 1-2 days.
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After an informational interview
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Keep it relatively short (1-2 paragraphs).
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Reiterate your strongest selling points and summarize a few topics from the interview.
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Seeking Information(PDF)
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To build network/acquire contacts
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Do not ask for a job!
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To ask for an informational interview
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Be specific about the information you need.
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To find out more about a company
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Express appreciation for their cooperation.
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Acceptance (PDF)
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When you are offered a job
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Indicate your acceptance.
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When you are offered an internship
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Restate the position title, starting dates and compensation offered.
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Refusal(PDF)
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When declining a job/internship offer
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Express your appreciation for the offer and the company’s interest in you.
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Acknowledgment
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Site visitation
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Acknowledge offer and, if interested, state dates you are available.
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Offers of Employment
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Acknowledge receipt of offer, restate the job title and express appreciation for the offer. Indicate date you will let them know of your final decision.
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Remember these basic rules for each of the letters you write:
- Use good quality, white/cream, bond paper, 8 ½ x 11.
Type all letters. Keep each to one page and write on only one side of the paper.
- Always include your contact information at the top of the page and address your letters to a specific person using his/her correct title.
- Keep each letter brief and concise. Do not include extraneous information.
- Use "I" sparingly.
- Tell the truth - do not falsify or exaggerate your experience or accomplishments.
- Use standard business format but be sure to make it as personal as possible.
- Never duplicate your letters. Mass-produced letters are easily recognized.
- Proofread! Have several people, including Career Services staff, check your letter for spelling, punctuation, and grammar.
For help in preparing any of the above letters or questions about your job or internship search please visit Hafer 205 or contact the Career Services Office at (617) 333-2195 or careerservices@curry.edu.